Asset
Management
The Assets module tracks every piece of hospital property—from MRI machines and ventilators to beds, computers, and furniture. It manages the entire lifecycle: procurement, tagging, maintenance, depreciation, and disposal.
What is Asset Management?
Asset Management maintains a complete inventory of all hospital assets. It records asset details (name, category, location, purchase date, cost), assigns tracking tags (physical labels or barcodes), schedules maintenance, tracks depreciation for accounting, and manages disposal when assets are sold or scrapped. Lists and creates are clinical Branch / Working-in campus scoped (not HR OrgUnit).
Assets are categorized into Clinical (medical equipment), IT (computers, servers), Administrative (furniture, fixtures), and Infrastructure (building systems).
Why Does It Exist?
- → Lost assets — Without tracking, expensive equipment gets misplaced or stolen
- → Missed maintenance — Critical equipment (ventilators, defibrillators) needs regular certification
- → Poor financial data — Hospitals need accurate asset registers for insurance and accounting
- → Procurement waste — Without knowing what you have, you might buy duplicates
Every Feature Explained
Asset Register
A complete catalog of every asset with details.
You can't manage what you don't know you have.
Each asset has name, category, model, serial number, location, purchase date, cost, current value, and status (active, maintenance, disposed).
Tagging & Tracking
Assign unique physical tags to assets.
Enables location tracking and prevents theft or loss.
Tags can be barcodes or RFID. Scanning a tag shows the asset's current location and status in the registry (`assets:view`). `assets:audit` only targets staff for create/update change notifications.
Maintenance Scheduling
Schedule and track maintenance for each asset.
Critical equipment needs regular certification (e.g., ventilator calibration every 6 months).
Maintenance intervals can be time-based or usage-based. Due maintenance creates work orders. Expired certification locks the asset from clinical use.
Depreciation Tracking
Calculate and record asset value depreciation over time.
Required for accurate financial reporting and insurance valuation.
Depreciation methods (straight-line, declining balance) are configured per asset category. Monthly depreciation is calculated automatically.
Lifecycle Management
Track assets from procurement through disposal.
Provides complete audit trail for regulatory compliance.
Each stage (ordered, received, active, maintenance, disposed) is recorded with date and responsible person. Disposal requires authorization.
Asset
Architecture
The asset registry uses a hierarchical mapping system linking equipment to specific physical nodes (OT Room 1) and parent departments.
Technical Architecture
| Field | Type | Institutional Role |
|---|---|---|
| asset_tag | Varchar(32) | Physical tag mapping identifier for scanning. |
| valuation | Decimal(16,2) | Acquisition value for depreciation calculation. |
| lifecycle_state | Enum | Active, Service, Staged, Disposed. |
| last_maintenance | Timestamp | Safety certification validation mark. |
Note: Sensitive fields use AES-256 field-level encryption where applicable.
Governance & Power
assets:viewassets:editassets:auditassets:createMaintenance Servo
Critical clinical assets trigger mandatory work-orders based on usage hours or calendar buffers.
Tag Sovereignty
Physical asset tags are cryptographically signed to prevent unauthorized swapping or theft.
Fiscal Depreciation
Monthly depreciation per asset is auto-calculated and synced with the Governance ledger.